BBS in a Box 7/BBS in a Box - Macintosh - Volume VII (BBS in a Box) (January 1993).iso/Files/Bus/T-Z/TWR Personal Address Book.cpt/TWR Personal Address Book/ReadMe-TWR Personal AddressBooŸ

Text File | 1992-02-06 | 5KB | 42 lines

THE TWR PERSONAL ADDRESS BOOK

The TWR Personal Address Book is an easy-to-use FileMaker Pro template designed particularly for small business users and people on the move (those with Portable and PowerBook Macs). It’s also ideal for home use, and is easily adapted to any size Mac. You need a copy of FileMaker Pro to run this template.

The TWR Personal Address Book is brought to you as freeware, compliments of The Weigand Report: The Working Newsletter for Macintosh Professionals. This newsletter contains essential information for communicators, desktop publishers, and small business users. For more information about The Weigand Report, and to request a sample issue, please visit the Company Support area of the Macintosh Business Forum (keyword: MBS).

NOTES

1. When you first open the TWR Personal Address Book in FileMaker Pro, you see a Rolodex-like display. Note that you cannot select items in the Rolodex fields, as they contain text calculations. This prevents others (family members, employees, co-workers, etc.) from making inadvertant or casual changes to the data (remember that FileMaker Pro automatically saves changes, whether you like it or not).
     Yet, you still can do information searches! Type Command-F, or click the Find icon (the magnifying glass), and place your cursor in the address or comments field. This allows you to type any combination of search data without having to make multiple entries in multiple fields... a real timesaver!

2. Clicking on the Keyboard icon takes you directly to the Data Entry window. This is where you enter and edit all data. Clicking on the Rolodex icon takes you back to the Rolodex display. Note that you don’t even have to move your mouse to toggle back and forth between the two displays.

3. To copy the contents of the Rolodex address field to the Clipboard for use elsewhere, click on the Clipboard icon. This brings up two fields that employ lookups based on text calculations of the same information. For your convenience, one field is all uppercase text; the other is initial caps.

4. You can edit and copy the information in either Clipboard field. Note that you must manually execute a lookup to display new record data, otherwise these lookup fields remain blank. You also should do a new lookup whenever you change information in the Data Entry window of a record. Otherwise the information in the Clipboard fields quickly becomes outdated.
     To do a lookup, click your cursor in the lookup serial number field, then click the Lookup icon (the eyeball). If, at any time, the lookup number and record serial number do not match, you’ll see an error message. Change the lookup number so that it properly matches the record serial number to avoid copying erroneous information into the Clipboard fields. The error message disappears once the numbers match. (Pretty amazing stuff, huh?)

5. Every new record you create automatically gets assigned identical serial and lookup numbers. If you import data as a way of generating new records, though, you’ll have to type these numbers yourself.

6. The Quill Pen icon takes you to a mail-merge letter window where you can compose witty correspondence....  :)

7. The Label Sheet icon prints a standard sheet of 30 Avery laser labels (1 x 2.5-inch size).

8. The Pocket-Size Pages icon prints addresses, telephone numbers, and notes to a special laser paper (the best we’ve seen) for use in DayTimer (“K” size) personal 6-ring binders. You can order this paper in any of four colors directly from Portfolio Systems at [phone].

9. The Envelope icon, of course, prints standard No.10 business envelopes. The envelope layout is set up presently for a Personal LaserWriter LS, but you can easily modify the layout for use on a different printer by dragging the fields to new locations within the layout window.

10. Clicking on the Sissors icon is a shortcut to deleting the current record.

11. The Mark Record box enables you to quickly mark records for grouping (after marking a series of records, click the Find icon, check the Mark Record box, and, finally, hit the Return key to collect your marked records into a group).

12. The left- and right-pointing Arrowhead icons, quite naturally, let you cycle back to the previous, or ahead to the next record.

13. The TWR Personal Address Book is ideally configured for Mac Portable and PowerBook (140 & 170) screens. However, none of the layouts are password protected, so you should find it easy to rearrange icons and fields as necessary to fit comfortably within the confines of a standard MacPlus-size screen.

Enjoy!

C. J. Weigand
Editor
The Weigand Report
AOL: CJWeigand1